PERHAPS YOU ARE WONDERING:
What is a Virtual Assistant?
Covid19 has had detrimental effects on virtually every country in the world. Many have lost vital incomes heavily depended upon for basic needs for themselves and their families. Being the ingenious humans that we are, many have developed ways to improve each other’s lives and at the same time enable a source of income needed to fill a void.
Enter the Virtual Assistant!
If you are like most, you would love to have more time with your families, hobbies, or simply relax. Compumatrix, in their quest to Engage, Enrich and Enhance more lives, has recognized the need, and they have gone the extra mile to bring together need with desire. What Compumatrix is doing creates a Win/Win situation which many are VERY pleased to have.
Virtual Assistants are trained workers whose job is to assist with various tasks, free up time for small business owners, entrepreneurs and managers. VA’s can help us in social media marketing tasks (advertising), some administrative tasks, Calendar management, and other tasks as discussed and agreed upon between the VA and the contractor.
No office space, you say?? No need as the VA works remotely and checks in with you on a decided schedule. VA’s are often in other countries as well. Virtual assistants may be US-based but may also be located in another country, and their working hours and pay for hours worked can be decided between the VA and the contractor.
Developing a close relationship by hiring your VA full-time (40 hours per week) can significantly benefit the contractor. The VA will learn your needs quicker, understand your abilities and dislikes, be prepared to assist, and grow with you as your business grows.
Most small business owners, entrepreneurs, and managers would rather spend their time on various tasks THEY prefer to work on. Let’s face it, some of us HATE detail work. Office tasks, writing, virtual record keeping, and filing are not what some want to spend their time doing. So to get a boost to your “you” time, a VA is invaluable!
A VA can assist you in a wide range of office tasks depending on your type of business. IF the job can be done “online,” a Virtual Assistant can most likely carry it out.
Here are a few suggestions and possible tasks your VA could do for you:
- Provide reminders about calls and appointments. The VA can call or text you to remind you of a meeting a few minutes or so before so you can prepare.
- Provide notice of schedule changes to others. The virtual assistant will also provide information to the other party and get the rescheduled time confirmed.
Email and Contact Management and Communications
- Screen emails. You set the rules; then, the VA will delete, respond, forward, and even flag emails you need to respond to.
- Add people to contacts. Your VA can add new contacts, from calls, meetings, or other forms of contact to your email lists.
- Update people’s info to contacts. Add contact information as it becomes available – perhaps from an email signature.
- *Take note – you would probably need to set up your business email separate from a personal email and share the account’s details with the VA for them to assist you with it.
- Research leads on LinkedIn, Facebook, Twitter, Instagram, etc. B2B businesses (and some B2C businesses) must keep a list of ideal clients. Following guidance from you, a virtual assistant can research LinkedIn and create a list of prospective clients.
- Work with you to create a short Ad for your business.
- Share your business Ad on Social Media Platforms.
- Gather the responses and/or answer your Ads appropriately, which they share.
- Assemble reports. A VA can create specific reports and save records to a file at pre-determined intervals to track your business’s progress.
- Take notes from webinars. Sometimes you would like the information from a webinar but don’t want to invest the time to watch — even for on-demand! A VA “attends” or listens to the recording you provide and creates the notes for you.
- Convert files. Have a file PDF form but need a jpeg instead? A VA could convert it for you.
- Handle file management. The VA can handle file management for you, assuring the files are put in the correct place for easy recall.
- Schedule social media. A VA could take your social media advertising posts and schedule them per your guidance.
- Proofread and edit letters and emails. You never want to make foolish errors on written material that represents your business. The VA can undoubtedly assist you with that and considerably lower the risk of making careless mistakes when you are overloaded.
- Maintain a virtual assistant manual. A VA can keep a manual of how to do the assignments you contract them to do. This could be quite handy if, at some point, the VA becomes ill and you need to do the work.
Before Contracting with a VA:
- Make a list of tasks you want your VA to fulfill.
- Write out the job description and expectations.
- Decide on your Budget ( hourly, weekly, per hour?)
- Decide on the number of hours of work the VA will do.
- Assure your VA is qualified to do the task for you.
- Be prepared to share the usernames and passwords for the accounts you want your VA to assist.